Avoid a Common Mistake when Posting a Positive Adjustment in Microsoft Dynamics NAV

When posting a positive adjustment in Microsoft Dynamics NAV, be careful to select Entry Type ‘Positive Adjustment,’ not ‘Purchase’

When you want to post a Positive Inventory Adjustment in Dynamics NAV, you use the Item Journal.

When I am trying to reconcile the Purchases Account, I find that users are not careful to pick the Entry Type of ‘Positive Adjustment’ and instead pick ‘Purchases.’ This is not hard to do as they both begin with ‘P’ and the Purchase option shows up first.

See my earlier blog on Purchases and Direct Cost Applied Accounts in Microsoft Dynamics NAV.

Figure 1 – A screenshot of the pull-down menu with Entry Types. Notice that “Purchase” is the first option.

I set up an example where I am attempting to post two positive adjustments for the same item number. I selected Entry Type Purchase on one line and Entry Type Positive Adjustment on another line.

Figure 2 – A screenshot showing a posting going to a Purchase Account rather than a Positive Adjustment

Even though in the real world my intent probably was to do two Positive Adjustments, I can see that the General Ledger posting went to two different account numbers.

Figure 3 – A screenshot showing a reconciliation issue due to the previous error posting to the Purchases Account

If you are having trouble reconciling the Purchases Account, this might be the cause. If it happens frequently, then I would suggest you ask your NAV Partner to remove the ‘Purchase’ Option from the Item Journal.

For more information on this or any other Dynamics NAV topic, please contact ArcherPoint.

Read more blogs by Bob Bergman for practical advice on using Microsoft Dynamics NAV.